Your Name*

First Name

Last Name

Your Email*

Your Phone Number*

Requesting*

River House Bethel Music Vehicle

Other:

* To avoid any potential conflicts in approving your request, please check the River House Calendar for availability before requesting dates.

What is the purpose of this resource request?*

What department is requesting these resources?*

Guest Name*

Which project/album is this related to?*

Number of Adults*

Number of Children

I agree to provide guests with child safety information about the swimming pool, river, and any other potential hazards on the property.

Ages of Children*

Will you need the Pack-n-Play setup?*

Yes No

What rooms will be used/needed?*

How many vehicles will be needed?*

Is the vehicle driver authorized on Bethel's insurance to drive the vehicle?

Yes No Not Sure

* To be approved to drive the vehicle, you must connect with Trish to complete our insurance's requirements which will include a copy of the driver's license and driving history.

Important Information for MEETINGS / GATHERINGS:

Please include the time you'll need setup. For example...if your meeting or gathering is scheduled to start at 8:00 AM but you will be there at 7:30 AM to setup, please make your arrival time 7:30 AM.

This is the same for your departure time. If your meeting is scheduled to be over at 5:00 PM and you need 30 minutes to leave the River House better than you found it, then your departure time will be 5:30 PM.

If you have any questions, please let us know at the bottom of this form in the notes section. Thank you.

Start Date & Time*

:

End Date & Time*

:

Please give a description of the purpose of this request.*

Please give as much detail and answer all of the relevant questions above.

Provide any info on the budget and breakdown of expected costs, and the vision for how this serves the mission of BMG.*

The budget for this request is already approved.

Link to your budget for this request

Only valid URLs. Link to a Google Doc or cloud hosted document.

Special Instructions / Questions

Bethel Music Vehicle Policy

Policy: The Bethel Music Vehicle Policy has been established to ensure consistency in operations when assigning use of the Bethel Music Vehicle and/or use of staff’s personal vehicle for company purposes. Bethel Music expects all staff to adhere to the standards as outlined in this policy.

Procedure:

Prior to use –
1. All staff must meet with Office Administrator to complete a Ministry Driver Form from Brotherhood Mutual. Additionally, all staff must provide a copy of their valid driver’s license and current insurance card.
  
  ****Forms must be completed before approval to use the Bethel Music Vehicle and/or submission of Statement of Reimbursement Form for mileage accrued in person vehicle.
Scheduled use –
1. All staff must request the use of the Bethel Music Vehicle by contacting the Office Administrator (in person or email). The administrator will review the calendar for conflicts and approve the use of vehicle based on calendar availability.
2. Office Administrator will issue vehicle keys to user and retrieve them after use.
Observation of Traffic Laws–
1. All staff must honor traffic laws and drive responsibly (whether driving Bethel Music Vehicle or personal vehicle).
2. Any traffic violation will be the sole responsibility of the driver (in fee payment and/or reporting to the courts).
3. Only approved Bethel Music Staff may drive the Bethel Music Vehicle. No exceptions.
Vehicle Return
1. Once the staff member has finished with the Bethel Music Vehicle, the staff member will follow the listed protocol:
  1. Park vehicle on the west side of the Caterpillar Road Building.
  2. Park vehicle in parking space that is well lit.
  3. Remove all garbage out of the vehicle.
  4. Note fuel level and report to Office Administrator.
  5. Return keys to Office Administrator.

Failure to meet any of these requirements may result in a $250 charge to your department, including any fees related to unpaid vehicle violations

****Office Administrator will provide care and fuel for Bethel Music Vehicle.

I have read, understand, and agree to adhere to Bethel Music's Vehicle Policy and will provide this information to all vehicle users.

Bethel Music Vehicle and River House Request

Important Information for MEETINGS / GATHERINGS:

Bethel Music Vehicle Policy